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customer service

Brand Anonymity is Dead: Meet Community Manager 2.0

museum A few years ago, I wrote a piece about the future of marketing. Within the post, I made a few predictions:

  1. We would see people begin to reach a point of marketing max saturation; leading consumers to become more selective about which brands they engage with.
  2. Brands that showed their “humanness” would rise to the surface and be welcomed into consumer hearts, homes and wallets.
  3. Consumers would look to do business with brands that treat them like friends and family.
  4. We would see brands shift from a “ME” mentality to a “WE” mentality.

It’s that fourth point I want to talk about today.

Google the phrase “humanize your brand” and you’ll find roughly 1,000,000 results aimed at helping you accomplish just that. “Humanizing” business has become an industry buzz phrase, an ambiguous mecca and an admirable business goal all rolled into one. Marketers have seen the (profitable) light. The days when “Mad Men” advertising was enough are behind us, and people not only want, but demand, a more personal level of connection with the brands they support. A dollar is a declaration, and consumers want to feel like they’re part of something more than a transaction.

The response? All hail social media! Brands and marketers took to Facebook, Twitter, Pinterest and Instagram on a mission to make things personal. Marketing shifted to a state of “WE” – and everyone was invited. Curiously, the host of the 24-7 party is rarely to be found. Omnipresent, but never presented, the mystery hosts remains cloaked in veil of anonymity. Much like the Great and Powerful Oz, they’re pulling levers, pressing buttons and making magic happen behind-the-scenes. While brands preach about the importance of humanizing their business, many continue hiding what is arguably one of the most important humans on their team: their community manager.

I’ve been mulling this matter of anonymity over in my mind for some time. Opinions within the industry vary greatly, so I decided to turn to a brand that seems to be leading the way when it comes to just about everything: Chipotle.

It’s no secret I’m a fan of the brand. From the way they source ingredients to their social media efforts to that glorious guacamole – they’re doing things right. My reason for asking them to chime in on this topic was simple: of all the brand’s on Twitter, Chipotle is one of the few that goes to great lengths to make sure their customers know their community managers. Every tweet and response is signed with an individual's name. They don’t just strive to humanize the brand, they make sure the humans supporting their brand know the humans behind the wheel (or dashboard, rather) of their social.

Last week Chipotle’s New Media Manager, Joe Stupp, took a few minutes out of his day to chat with me about their viewpoint and strategy.

“Originally, we had a website people could write into. Keep in mind this was at a time when brand websites were relatively new. We would write back, have conversations, really get to know people. We signed everything coming into the website with our name. That was the beginning of a digital extension to our personal approach customer service, and it’s how we still do things today.

As Chipotle started to grow as a company, we felt like we were at risk of losing the local flavor and in-person touch we were able to accomplish when we had one, two, twenty restaurants. We didn’t want to talk to people like a big corporation, we wanted to talk to them like we would face-to-face over a margarita.”

And that they have.  Joe mentioned that it’s not unusual for brand fans traveling through Denver to reach out to the social team to ask if they can meet up for lunch at the original Chipotle. (And they often do.)

One of the strongest arguments against giving community managers a name and a face comes down to brand equity. If fans bond with the specific person driving the brand’s social, what does that mean for the brand if/when they decide to move on to a new job?

“We have had people [from our social team] leave. In one instance, customers were asking for a former employee for months after he left. We made up absurd stories about how he was off climbing the Himalayas, and eventually everyone adjusted and moved on. People are going to leave. We don’t worry about that.

I don’t feel that you lose a brand message by humanizing it and giving employees a face or a name. We don’t talk about ourselves at all on the brand handle, so there are no issues with self-promotion. We do it this way because people like to get to know us as humans. We are writing basically 24-7. I think we write more “@” responses than any company out there. When someone is having a problem, it makes a difference if they know that they spoke with Joe-the-human not just an anonymous corporate account. If a customer goes into a restaurant to talk to one of our managers, they can say ‘Joe said I could do it this way.’

Taking anonymity out of the equation facilitates customer service on both ends of the spectrum. We send mass emails with my personal email address on it so that if a customer has a question, they can write me back directly. I will typically get a couple hundred replies. There are fans that have been following us for a long time, and some of them write back every time. Removing the barrier and making our people accessible sends the message that we’re here to talk to them about anything they want to discuss regarding Chipotle.”

Joe offered up a final dose of perspective from the employee side:

“We have fun, but take our job seriously. There’s a greater level of accountability when you strip away the protective layer of anonymity and sign everything you share. If a Chipotle tweet or comment ends up on Buzzfeed or in The New York Times, the whole world is going to know exactly who said it.”

IN CONCLUSION... I believe we’re on the verge of a new era for brands and social media: we by way of me. As brands really dig in and continue to explore what it means to humanize their business and the brand-consumer relationship, their real people must be brought to the forefront. Getting personal requires a person. A community manager is often the first point of contact a customer has with a brand. They wear many hats as a brand reputation manager, a customer service rep and a portal that can transport people from simple transaction to long-tern relationship.

Doing what is less scary for your brand doesn't mean you are doing what is best for your customer. You can’t humanize your brand when you’re hiding your human.

 

 

Banning Smartphones Is Not Smart Business

Recently, it seems I have seen a lot of restaurants bragging about being “smartphone-free zones,” encouraging patrons to instead talk to one another. While I wholeheartedly agree that a meal is time meant for sharing with your dining companion(s), banning smartphones in restaurants is simply bad business.  Before I continue, I should clarify. I’m not talking about people yapping loudly on their phones — I’m talking about restaurants that are discouraging smartphone use for social media (primarily Instagram) while you’re in their establishment.

Last week, a NYC restaurant took to Craiglist on a rant. (Post has since been removed.) After receiving a series of bad reviews for slow service, the restaurant hired a firm to investigate. When they compared footage from 2004 to footage from 2014, they made some pretty startling discoveries…

We are a popular restaurant for both locals and tourists alike. Having been in business for many years, we noticed that although the number of customers we serve on a daily basis is almost the same today as it was 10 years ago, the service just seems super slow even though we added more staff and cut back on the menu items…

One of the most common complaints on review sites against us and many restaurants in the area is that the service was slow and/or they needed to wait a bit long for a table. 

We decided to hire a firm to help us solve this mystery, and naturally the first thing they blamed it on was that the employees need more training and that maybe the kitchen staff is just not up to the task of serving that many customers. 

Like most restaurants in NYC we have a surveillance system, and unlike today where it’s a digital system, 10 years ago we still used special high capacity tapes to record all activity. At any given time we had 4 special Sony systems recording multiple cameras. We would store the footage for 90 days just in case we needed it for something.

The firm we hired suggested we locate some of the older tapes and analyze how the staff behaved 10 years ago versus how they behave now. We went down to our storage room but we couldn’t find any tapes at all. 

We did find the recording devices, and luckily for us, each device has 1 tape in it that we simply never removed when we upgraded to the new digital system!

The date stamp on the old footage was Thursday July 1, 2004. The restaurant was very busy that day. We loaded up the footage on a large monitor, and next to it on a separate monitor loaded up the footage of Thursday July 3 2014, with roughly the same amount of customers as ten years before.

I will quickly outline the findings. We carefully looked at over 45 transactions in order to determine the data below:

2004:

Customers walk in.

They gets seated and are given menus, out of 45 customers 3 request to be seated elsewhere.

Customers on average spend 8 minutes before closing the menu to show they are ready to order.

Waiters shows up almost instantly takes the order.

Appetizers are fired within 6 minutes, obviously the more complex items take longer.

Out of 45 customers 2 sent items back.

Waiters keep an eye out for their tables so they can respond quickly if the customer needs something.

After guests are done, the check delivered, and within 5 minutes they leave.

Average time from start to finish: 1:05

2014:
Customers walk in.

Customers get seated and is given menus, out of 45 customers 18 requested to be seated elsewhere.

Before even opening the menu they take their phones out, some are taking photos while others are simply doing something else on their phone (sorry we have no clue what they are doing and do not monitor customer WIFI activity).

7 out of the 45 customers had waiters come over right away, they showed them something on their phone and spent an average of 5 minutes of the waiter’s time. Given this is recent footage, we asked the waiters about this and they explained those customers had a problem connecting to the WIFI and demanded the waiters try to help them.

Finally the waiters are walking over to the table to see what the customers would like to order. The majority have not even opened the menu and ask the waiter to wait a bit.

Customer opens the menu, places their hands holding their phones on top of it and continue doing whatever on their phone.

Waiter returns to see if they are ready to order or have any questions. The customer asks for more time.

Finally they are ready to order.

Total average time from when the customer was seated until they placed their order 21 minutes.

Food starts getting delivered within 6 minutes, obviously the more complex items take way longer.

26 out of 45 customers spend an average of 3 minutes taking photos of the food.

14 out of 45 customers take pictures of each other with the food in front of them or as they are eating the food. This takes on average another 4 minutes as they must review and sometimes retake the photo.

9 out of 45 customers sent their food back to reheat. Obviously if they didn’t pause to do whatever on their phone the food wouldn’t have gotten cold.

27 out of 45 customers asked their waiter to take a group photo. 14 of those requested the waiter retake the photo as they were not pleased with the first photo. On average this entire process between the chit chatting and reviewing the photo taken added another 5 minutes and obviously caused the waiter not to be able to take care of other tables he/she was serving.

Given in most cases the customers are constantly busy on their phones it took an average of 20 minutes more from when they were done eating until they requested a check. Furthermore once the check was delivered it took 15 minutes longer than 10 years ago for them to pay and leave.

8 out of 45 customers bumped into other customers or in one case a waiter (texting while walking) as they were either walking in or out of the Restaurant. 

Average time from start to finish: 1:55

We are grateful for everyone who comes into our restaurant, after all there are so many choices out there. But can you please be a bit more considerate?

And that’s when my head basically exploded. And here’s why:

1) Are you blaming your customer? Seriously? Seriously??? When a brand blames their customers for their problems, that tells me something. And I don’t mean something about their customers, I mean something about their internal culture and business practices. Your customers are not your problem, they’re the only thing keeping you in business. I feel confident that a proper audit would not only provide a cold, hard dose of reality, but would also reveal a wealth of underlying problems that exist within this restaurant. And I’d venture to guess none of them have to do with their diners. (Might be time to call Gordon Ramsay…)

2) Because 90% of consumers trust online recommendations from people they know. Instagram photos are free advertising. Only crazy people say no to free advertising. Which leads us to…

3) Brands with nothing to hide should not fear allowing their customers to drive the conversation. If you’re providing a consistently great product and creating a consistently great experience, you’re giving your customers a reason to say great things about you — be it in person, on Twitter or via Instagram.

I’m certainly not going to defend diners who spend their meal with their noses buried in the phones, but as a brand, you should want to see people sharing their food and experience on Instagram. When your customers share their experiences on social, they are communicating with each other. The only brands with something to fear are those who fall short. And that’s on you … not them.

- See more at: http://www.brainsonfire.com/blog/2014/07/17/banning-smartphones-smart-business/#sthash.oVy43yxN.dpuf

Customer Happiness Is the New Customer Service

Two households, both alike in dignity. Oh wait. Wrong story. And though mine doesn’t take place in fair Verona, it is a love story about two brands. STORY 1: WARBY PARKER I recently received a new prescription from my optometrist. As has become the case over the past few years, the impetus of my visit was mostly about getting into a new pair of Warby Parkers I (pardon the pun) had my eye on. Flash forward a couple weeks, my break-in period doesn’t seem to be letting up. Vision feels awry. One eye feels drunk and wonky. Not good. After a recheck, my doctor convinces me I just need to give it more time. A month goes by. I still feel I’m viewing life through a fish bowl. More troubleshooting ensues, ultimately resulting in a kinder, gentler prescription.

Great. Now I have two pairs of adorable glasses with a bad prescription. What’s a girl to do? Email, of course.

After shooting an email to WP to explain the situation, not only do they happily agree to swap out my glasses, they immediately place an order for my replacement pairs and email me a shipping label to return the old ones. All free of charge. Despite the fact that none of this was their fault, WP made my problem their problem – and bent over backwards to make it right.

STORY 2: MAJOR COSMETIC BRAND A few weeks ago I decided to order makeup on Amazon for the first time. (Because Amazon Prime! Why not?) I’ve been using the same brand forever, so I assumed it would be a safe bet. At the last second, I opted to switch to a newer formulation of the product. When it arrived, the smell was wretched. I don’t know if it was a bad batch or intentionally created to smell like a mix of cleaning supplies and rotten carnations, but either way, it was NOT going on my face.  I emailed the brand to share my thoughts. A few days later I received a form letter notifying me that they would be sending me a gift certificate, along with a note that read: “Please do not respond to this email.” Hmm. Okay.

THE TAKEAWAY

There is a huge difference between customer service and customer happiness. I was equally pleased with the service I received from both companies, but only one left me feeling happy, connected and affectionate toward the brand once the dust settled.

When brands are in the business of customer service, they aim to provide a simple transaction. That is vital and valuable – don’t get me wrong. But when brands go beyond service and give their people permission to make customers happy, they’re investing in building lasting relationships. How would business change if brands stopped calling people “customer service representatives” and started calling them “champions for customer happiness?”

 

ps: To Alice at Warby Parker – Thank you! You are the hero of my eyeballs.

Creating a Culture of Heroes: A Brand Lesson via Chipotle

It's no secret I am a Chipotle fan. I live in a city where that sentiment seems to be shared by all. A place where you can find a Chipotle thoughtfully situated at both ends of the same suburb, with a line 20+ patient people deep at both. I love their purpose and soul. I love their clever branding. Their social team is at the top of my list of people doing customer happiness right. And it's that last point I want to talk about today.

As much as I love the line of 20+ patient people at both our Chipotles, I've gotten into the habit of placing my order online so I can pop in, bypass the line and pop out. Lunch hour maximization! It works like a charm. For the longest time, I used to skip the "additional comments" section on the web form, until the day curiosity got the better of me and I started wondering if anyone actually reads the additional comments. So, I tried it. I left a little message.

chipotle

When I picked up my order, I noticed this...

heart bowl

IT WORKED! A SECRET RESPONSE MESSAGE! (Okay, for all I know they do this for everyone, but it still made me feel special and happy.)

Flash forward a couple weeks and I am hurriedly throwing together a lunch order. Additional comments? You're the heroes of my burrito lunch. Off I go. Bypass the line. Hurry home and eat.

A couple hours later I notice a voicemail on my phone from a number I don't recognize. "Who is this mystery caller," I ask myself?

[audio m4a="http://www.brainsonfire.com/blog/wp-content/uploads/2014/01/ChiptoleMessage.m4a"][/audio]

Alyssa, I don't know who you are. (I don't even know if I'm spelling your name right.) But I just want you to know that you are not only still the hero of my salad, you were the hero of my entire day.

THE TAKEAWAY LESSON

I can't think of a single brand that doesn't want to be, as Chipotle puts it, "unconditionally loved," but I can think of so many that just can't seem to figure out where to begin. The answer is people. People on the inside, people on the outside. It starts at the top (and from within) and trickles down. It takes root when you create a culture where people can grow and be their (awesome) selves. You can't create a brand that people love until you build a company your people love. And once that happens, they're going to carry that love out into the world via burrito bowl lids, clever tweets and unexpected voicemails. You're going to create a culture of heroes.

This is my Thursday nugget of wisdom for to you, brands. Go look at your team. Can you spot your Alyssas and your Joes and your Rustys? Are you giving your people permission to be awesome? And I don't just mean telling them to be awesome, I mean actively giving them the resources, trust and support to be awesome. Are you fostering a culture that inspires your people to become honorary cupids who carry their love for your company out into the world?

If not, you've got some work to do.

After all, heroes aren't born, they're made.

chipotlemontage

Brands: You're Only As Good As Your People

Screen Shot 2013-08-28 at 10.39.50 AM It all began with a man...a plan...a canal...PANAMA! No, wait. Wrong story.

I don't really remember it how it began, but I'm pretty sure it went something like this: really cool designer techie friend makes comment in passing about his awesome new bank. I recoil in horror because we know there is no such thing as an awesome bank. Five minutes later I find myself thinking ,"Is Nathan is drunk? He doesn't seem drunk. Could there really be such a thing as an awesome bank? Perhaps I shall try this so-called awesome bank."

I then proceed to Simple's site only to discover...NO. A nice little message pops up telling me THOU SHALT NOT PASS...for now. But someone will email me eventually. I immediately proceed from "curious potential customer" to "my life is going to end if I can't be part of this RIGHT NOW," thus becoming the living embodiment of why we marketers tell you brand people to dig deep and resist the temptation to let everyone into your party right away. The power of barrier to entry is strong! But that's a blog post for another day.

Months go by. Countless glasses of wine are consumed. I move across the country. And last week I get an email letting me know the secret password for the cool kids table bank.

One app download and passphrase later, I'm in and digging it. But now what? It's a bank app.

After several minutes of poking around on the app and site I come across some pretty serious customer service "mantrifesto." Alongside statements like "we're serious about good service," I find something that basically says (and I'm paraphrasing) "Contact us anytime about questions or problems or just to say hello."

"I will accept your customer service challenge," I think to myself, "I will email you just to say hello." And I did.

bank 1

Much to my surprise, a short while later I received this response from my new bank friend, Ryan O.

bank2

And then I said...

bank3

Which is when I met my new friend Bank Bruke...

bank4

So naturally I did what any person would do...

bank5

To which I received this gif as a response...

SO, WHAT WE HAVE LEARNED THROUGH THIS AMAZING ENCOUNTER?

1. Your brand is only as good as your people. Your company will live and die by the people who make your company. Using the simple laws of attraction, we can deduce that if you develop a solid business plan you'll build a solidly awesome company which will attract amazingly wonderful people. Good draws good. Great draws great.

2. Give your people permission to be awesome. I'm willing to bet that Simple never covered "proper use of to use How I Met Your Mother gifs in customer service conversations," but there you have it. Hire people you trust. Hire people who get your brand. Then give them permission and freedom to love it, represent it and make it their own. Because in making it their own, they're making it awesome for your customer.

3. A little real human goes a long way. Sure, I recognize the irony  of my ways. I'm averse to real banks because I don't want to deal with a real person. (Truth: the day photo deposit was born I threw a mini-celebration.) Now I'm singing the praises of a brand that uses an technology to connect you with a real human.

The more I think about it, the more I realize that I didn't like going into real banks because the people seemed mostly miserable, standoffish and lukewarm. Even at their speediest, our interactions typically felt just like a business transaction and nothing more. My interactions with Simple have been a series of fun, quirky, personal moments of human engagement. And that has made all the difference.

4. You pretty much haven't lived until your bank #HIMYMs you.  Wherever you are, Ryan O. and Bruke, I hope you're enjoying a Pine State Biscuit. Thanks for being awesome. I don't know if I'll ever see a drawing of a narwhal playing ring toss with a unicorn, but please know if there were ever a bank I'd walk 500 miles for...it would be you.

 

Are you in the giraffe business? You should be.

giraffe ritz carlton A couple weeks ago, a pack of BOFers had the opportunity to join our courageous clients at Anytime Fitness for their annual conference in Chicago. I could write ten pages of blog post about how inspiring the event was and still barely scratch the surface, so instead I’m going to share an interesting tidbit that stuck with me.

While in Chicago, we had the opportunity to sit in on a session with Alexandra Valentin, Corporate Director of the Ritz-Carlton Leadership Center. During her talk, Alexandra recounted a customer service story that made all 1,400 people in attendance gasp and “aww” in amazement. After doing a little digging around online, I found a video post from the gentleman who received said outstanding service…and wanted to pass it on. If you don’t do anything else today, take a few minutes to watch this video. It will change how you think about customer service and the customer experience.

http://www.youtube.com/watch?feature=player_embedded&v=aH90uzU5YUw

Sometimes it’s easy to forget that we don’t just work in the (insert your industry here) business. We are all in the people business. I wonder what would happen if we stopped treating customers like customers and started treated them like friends and family?

Anyone can surprise and delight. I challenge you to find your giraffe and create a remarkable experience for someone this week.

CHIME IN: Have you ever been on the receiving end of surprise and delight?